Invotify Blog

Practical guides, compliance updates, and invoicing insights for small and medium businesses.

Guides

How to Create an Invoice: A Step-by-Step Guide

Learn how to create a professional invoice from scratch — choosing a template, adding your business details, line items, taxes, and sending it to your client — using the Invotify block-based builder.

2026-06-14

Invoice vs Quote vs Pro-Forma vs Credit Note: When to Use Each

Invoices, quotes, pro-forma documents, and credit notes are four distinct billing documents with different legal statuses and purposes. This guide explains what each one is, when to issue it, and how they relate to one another — with practical guidance on how Invotify handles each.

2026-06-14

Compliance

EU E-Invoicing Mandates: Country-by-Country Guide for 2026–2028

Germany, France, Poland, Italy, and Spain have all enacted e-invoicing mandates with staggered deadlines between 2026 and 2028. This guide covers what each country requires, which formats are accepted, and how Invotify's UBL 2.1, CII, and Peppol BIS 3.0 exports help you comply.

2026-06-14

E-Invoicing in Latvia: Deadlines for 2026 and the 2028 B2B Mandate

Latvia has made structured e-invoicing mandatory in stages: B2G since January 2025, VID data reporting from January 2026, and all domestic B2B invoicing from January 2028. This guide explains who is affected, what counts as a compliant e-invoice, and how to prepare well before the deadline.

2026-07-12

Tax

VAT Invoicing for Small Businesses: Everything You Need to Know

VAT invoices must include specific fields to be legally valid — and getting them wrong can cost your clients their tax reclaim. This guide covers what a VAT invoice must contain, how reverse charge works for EU cross-border sales, VIES validation, and how Invotify handles VAT across 21 languages and 102 currencies.

2026-06-14

Invoice Payment Terms Explained: Net 30, Late Fees, and Getting Paid Faster

Payment terms define when and how clients must pay. This guide covers standard terms like Net 30, how to calculate due dates, when and how to charge late payment fees, and how automatic overdue reminders reduce the time you spend chasing invoices.

2026-06-14

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