An invoice is a commercial document issued by a seller to a buyer requesting payment for goods or services delivered, itemising amounts owed and the due date.
An invoice is a formal request for payment. It is issued by a seller (supplier) to a buyer (customer) after goods are delivered or services are rendered — or, for prepayment arrangements, in advance. At minimum, an invoice identifies the parties, describes what was sold, states the price and any applicable taxes, and specifies when payment is due. Together these elements give both parties a shared record of the transaction.
Invoices serve several business and legal functions. For the seller, an invoice is the trigger for revenue recognition and the source document for accounts receivable. For the buyer, it authorises the accounts-payable payment and provides the document needed to reclaim VAT or sales tax. For tax authorities, invoices are the primary audit trail for VAT/GST compliance. Most jurisdictions require businesses to issue invoices for taxable supplies and to retain them for a statutory period.
The contents of a compliant invoice vary by country and transaction type, but typically include: a unique invoice number, the invoice date, seller's name, address, and tax registration number, buyer's name and address, a description of goods or services, quantity, unit price, any applicable tax rates and amounts, the total amount due, the payment due date, and bank account or payment method details.
Invotify's block-based invoice builder lets you compose exactly the fields your invoices need, generate a pixel-perfect PDF, email it to your customer with a payment link (Pro), and track when they open it. You can apply two independent tax rates per line, set due dates and payment terms, and automate recurring invoices — all in one workflow.
An invoice is a commercial document issued by a seller to a buyer that requests payment for goods or services already delivered. It itemises what was supplied, the amounts owed, applicable taxes, and the date by which payment is due.
A complete invoice usually includes a unique invoice number, the issue and due dates, the seller's and buyer's details, a line-item breakdown with quantities and prices, any taxes such as VAT, and the total amount payable. These elements make the document clear, traceable, and suitable for accounting.
An invoice is a formal request for payment and, once issued for delivered goods or services, creates a record of an amount owed. While it is not a contract in itself, it is an important accounting and tax document that both parties rely on to track what is due.
Invotify provides a block-based editor with ready-made templates so you can build professional invoices quickly. It handles sequential numbering, multi-currency totals, tax rates, payment reminders, and PDF generation, and you can deliver the result by email or a shareable link.
Create a professional invoice in under a minute. No design skills needed.
