E-Invoicing & Compliance

Invotify helps you meet two modern requirements at once: machine-readable structured e-invoices for B2B and government billing, and full control over your own data under GDPR.

Structured e-invoicing (Pro): Alongside the usual PDF, Invotify can generate a standards-compliant XML version of any invoice. You download the XML file and send or upload it wherever your buyer or tax authority needs it. Three formats are supported: UBL 2.1, CII (UN/CEFACT), and Peppol BIS 3.0.

Data & privacy (all plans): Every account can export its data — as ready-to-open CSV files for your accountant, or as one complete JSON archive — and can permanently delete the account when you no longer need it.

E-invoice export is a Pro feature (also included with Lifetime). Data export and account deletion are available on every plan — and the full JSON archive plus account deletion work even if your subscription has lapsed.

Invotify generates three structured e-invoice formats. All three are produced from the same invoice data, so you can pick whichever your recipient or jurisdiction requires.

UBL 2.1: The OASIS Universal Business Language standard. Widely accepted across the EU and the most common starting point for structured e-invoicing.

CII (UN/CEFACT): Cross Industry Invoice, aligned with EN 16931. This is the format behind XRechnung (Germany) and Factur-X (France), so choose CII when billing German or French public-sector and many B2B recipients.

Peppol BIS 3.0: A profile of UBL 2.1 with Peppol-specific metadata — the CustomizationID and ProfileID plus mandatory EndpointID identifiers on both the supplier and the buyer. Use this when your recipient asks for a Peppol invoice.

Important — Invotify generates the file, it does not transmit it. The Peppol export produces a valid Peppol BIS 3.0 XML document. Actually delivering it onto the Peppol network requires a Peppol Access Point provider (for example Pagero, Basware, or Storecove). Invotify hands you the XML; sending or uploading it is your final step.

You export an e-invoice from an individual invoice. The export downloads an .xml file named after the invoice number and format (for example INV-001-ubl.xml).

This is a Pro feature and is available for invoices only — quotes cannot be exported as e-invoices.

Peppol invoices identify each party with a Peppol participant identifier called an EndpointID. For the supplier side, that identifier comes from your company’s PEPPOL ID, which you set once in Settings.

Enter your registered participant number only — for example 1234567890123 — and Invotify applies the GLN scheme (0088) automatically when it writes the supplier EndpointID on every Peppol BIS 3.0 export. Don't prefix the scheme code yourself. If you leave the field blank, Invotify falls back to your company email as the endpoint, which most Peppol recipients will not accept.

Your PEPPOL ID is part of your business profile, so it is shared across your whole company and is reused on every Peppol export — you do not re-enter it per invoice.

Invotify gives you full access to your own data, in support of the GDPR right to data portability (Article 20). There are two complementary ways to get your data out, available on every plan.

CSV exports (for your accountant): Download focused spreadsheets you can open in Excel, Numbers, or any accounting tool. These live where the data lives and require an active subscription: - Customers — exported from the Customers page (Export CSV): name, email, phone, tax ID, full address, and created date. - Invoices — exported from the invoice list: invoice number, status, dates, customer, currency, subtotal, tax, discount, totals, paid amount, payment provider/status, and notes. You can filter by date range and status.

Full JSON archive (complete backup): One structured JSON file containing everything you have visibility into — your account and business profile, customers, all documents (invoices, quotes, credit notes, expenses), templates, recurring schedules, payments and tax presets, bank connections, products and stock movements, customer files and notes, and an audit trail. Field names are aliased so the archive is readable and does not expose internal database details. The archive is downloaded from Settings → Privacy & Data and works even if your subscription has lapsed.

When you no longer need Invotify, you can permanently delete your account in support of the GDPR right to erasure (Article 17). This is available on every plan.

Deletion is irreversible. To prevent accidents, you must type the exact phrase DELETE MY ACCOUNT to confirm. Once confirmed, Invotify: 1. Cancels any active subscription (best effort). 2. Purges your company data and the company record (if you are the owner). 3. Purges your personal data, profile, and login. 4. Clears your uploaded files from storage. 5. Signs you out.

If you are a member of a company you do not own, deleting your account removes your membership but leaves the company and its data intact for the remaining team.